Agenda

The main functions of the Department are scrutiny and analysis of all recommendations submitted by the ministries, departments to the Commission, preparation of agenda for the Commission, preparation of minutes of the Commission's meetings, and preparation of decision letters.
The requests received from ministries, departments and local authorities are in form of recommendations from authorized officers. The nature of requests may be on translation of terms of service, renewals of agreements, extensions of service, promotions, acting appointments, confirmation in appointments or transfer of service. They may also be on variations, rescissions of commission's decisions, retirement under the 50 year rule, retirement on medical grounds, retirement in the public interest and abatement of death gratuties.
Once the requests are received from the Authorized Officers, they are scrutinized to ensure that they conform with the Public Service Commission Act, to the Civil Service Code of Regulations, various schemes of service for cadres in the civil service and other relevant Government Circulars. The requests are then organized into agenda items, which are then tabled before the Commission for consideration.
The Department provides the secretarial services for the full Commission meetings, which are normally held every Wednesday. Presentations and deliberations on the decisions made are recorded as minutes of the Commission. The minutes of the previous meeting are prepared for confirmation in the next meeting. Once confirmed by the Commission, they are passed as true record of that particular meeting.
Preparation of decision letters is a key function of the Department, which offers feedback to the authorized officers requests. All decision letters to ministries are signed by the Commission Secretary personally as she is the only one authorized to communicate the Commission's decisions. The letters are immediately delivered by hand to the respective ministries or departments.